Kivuto Solutions: Streamlined Digital Resource and Licensing Management
Ryan Peatt, Chief Product OfficerAs digital technologies permeate education, academic institutions are partnering with more technology vendors than ever before to meet the learning and training needs of their students and staff. This rampant proliferation of digital assets is paving the way for new problems. CIOs, IT decision-makers, and procurement teams at institutions are daunted by the challenges of managing and distributing digital resources and optimizing associated costs. Moreover, the lack of transparency in software licensing and asset management due to decentralized management and shadow IT is creating concerns related to security, compliance, and data integrity. This situation begs several questions. How do we know which digital resources are being used the most? How can institutions procure those resources in a cost-effective way? And how do they ensure optimal and secure delivery of those resources to students and faculty?
Kivuto is on a mission to solve these problems for academic institutions. With 20 years of experience focused solely on education, Kivuto has designed its Kivuto Cloud platform to meet the highly specific needs of that industry. “Beyond just offering software licenses, our vendor-neutral solution helps clients centrally manage academic resources, including those procured from both solution providers directly and from resellers, in a customized manner,” says Ryan Peatt, Chief Product Officer of Kivuto.
Kivuto Cloud provides users with tailored access to academic offerings from different vendors (such as Microsoft, Adobe, and IBM). Complex business terms are made easy to manage with flexible, customizable, user-based policy enforcement. Digital tools can be managed and distributed to end-users directly through the solution. Students, educators, and staff can authenticate easily and are automatically shown the digital resources they are eligible to access. Flexible payment options built into the solution allow users to complete transactions and start using assets quickly and easily. CIOs and IT teams can track license adoption rates to inform future procurement decisions.
Thousands of academic institutions around the world have already benefited from Kivuto Cloud in different capacities. For example, one Kivuto client was facing challenges managing Adobe licenses. Despite having a preferred vendor and an existing set of licensing rules and policies for Adobe specifically, many departments at the institution had independently purchased Adobe Creative Cloud licenses. Procurement and central IT had little visibility into these purchases, nor into product consumption, as they were happening in isolation, department by department.
Beyond just offering software licenses, our solution helps academic institutions centrally manage, distribute and report on user adoption for all of their digital resources, in a customized manner
Kivuto helped the college automate the management by implementing their preferred solution in a centralized, institution-wide licensing model. Since then, students, faculty, and staff have been instantly accessing their tools without having to wait for the administration to intervene. On the other hand, the institution recovered the software license costs by having the staff members pay via internal billing codes for using the software. And by centralizing digital-resource management with Kivuto Cloud, the institution avoided duplication costs, reduced the overall cost per license for end-users, increased usage of those licenses, and saved IT and procurement time and effort.
As pedagogy modernizes and includes more digital resources, identity and access management models are evolving from traditional key-based licensing to named-user licenses managed via the cloud. This places a large burden on administrators, as they have to manage the unique user profile of potentially thousands of users. It also creates risk, as more effort and diligence are required to secure personal data and enforce usage and eligibility restrictions.
Kivuto’s cloud-based solution serves as a trusted gateway for students, staff, and faculty to access digital resources without the IT burden of having to manage and guard user profiles. Users have to choose to share their personally identifiable information with resource vendors—a good thing in a time of heightened sensitivity regarding compliance and privacy.
Kivuto Cloud is built for education. The solution focuses on meeting the complex needs of the industry, providing the agility, compliance protections, and insights that academic institutions need.